Frequently asked questions

Every event is different, and we do our best to ensure we can cater to your every need. Below are a few of the most commonly asked questions for your perusal. If you can't find the answer here, please dont hesitate to contact us and ask.

Do Dot and Herbie sell alcohol?
No, Dot and Herbie just serves the supplied alcohol. Alcohol is provided by you the client, event organizer or third party.
Do Dot and Herbie have staff to serve the alcohol?
Yes, the usual package we arrange includes two professional bar staff.
Do you provide staff for weddings and private events?
Yes, our packages include two trained bartenders with Responsible Service of Alcohol (RSA) certifications, to both serve and clear drinks.
What kind of glassware do you have?
All of our wine glasses, champagne flutes and cocktail glasses are glass. Beers are served in bottles only.
Can you serve tap beer?
Yes, we can arrange serve a range of local craft beers on tap (incl Stone & Wood and Byron Bay Brewery).
Do you do table service?
Generally not, but if you would like us to please let us know and we can arrange for additional staff.
How Long can I hire “Thelma May” for?
The standard time we hire “Thelma May” for is 5 hours. If you have an event which requires more or substantially less time we can work out a custom arrangement to suit.
What areas do you service?
We are based in the Byron Shire. We service from Brisbane to the Coffs and beyond*.
*If you are outside of the Byron Shire there may may be an additional transportation fee.
Can you serve coffee?
Yes, we have an Italian Espresso machine and can serve cafe quality coffee at your event. Both Robbie and Nick are trained baristas.
What items, accessories or decorations are included when hiring “Thelma May” for weddings and private events?
We can provide a range of accessories and items such as;
- Wine Glasses
- Champagne Flutes
- Cocktail Glasses
- Spirit Tumblers
- Silent Generator to supply off-grid power
- Bunting flags
- Vintage drink/water dispensers
- Two vintage stools
- Party and wedding signs
- We can include vintage props to add a special touch to your event such as our photo booth station (you take your own photos) various bunting flags, additional festoon decorative lighting and other vintage decorations. We also have a range of entertaining lawn games available for hire on request.
How much do Dot and Herbie charge for Hire?
We have our packages listed in the ‘Weddings & Private Events” page of our website although we have found all the events are so different there really is no one fixed price. Email us at and we can work out a price that works for you.
How do I book?
Send us a message via the enquiry form on the website, send us an email at or give us a call for a chat : )
A 50% deposit is required to secure your booking, final 50% payment is due 7 days prior to the event along with confirmation of guest numbers.
Are there any cancellation fees?
Yes, once we have a date locked in for you we block out our calendar so if it is cancelled we run the risk of missing other bookings. We are happy to work with you if you want to change the date but deposits are non-refundable.
Can we have an event in the park or paddock?
Yes, we can supply off-grid power if required. We generally prefer mains power although we can provide a silent generator if required. Permits for public areas are your responsibility and it is important to have permission confirmation prior to the event.
Do you supply tables & chairs?
Generally not, although we work closely with local hire companies so we can assist with this if required.
Can I use your caravan for photoshoot, product launch or other type of event?
Yes, we love collaborations and making new friends! Thelma is a beautiful old girl and extremely photogenic making for a fantastic prop for many different applications.
Do you require a bond for additional props such as lawn games, bunting, photobooth?
Yes, a 100% refundable bond is taken for all additional items and is refunded when items are returned in original condition. If items are damaged or are lost costs will be deducted from the bond.